📸 Photographer OS — Your All-in-One System to Manage Shoots, Clients & Creativity

Bring your entire photography business into one beautifully organized Notion system — from shoots and clients to gear, finances, learning, and social media growth.

Whether you're a portrait photographer, wedding creative, or content shooter — Photographer OS helps you manage every side of your business with clarity and flow.

💼 What’s Inside Photographer OS

Each section is designed as a complete workspace — connected through smart relations, dashboards, and filtered views so you can see your whole photography business at a glance.

🎬 1. Projects & Shoots

Plan, manage, and deliver every photoshoot like a pro.
Tables included:

• Projects – name, client, type (wedding, portrait, product…), status, start/end dates, location, budget, deliverables, gallery link.
• Shot List – concept, pose ideas, setup, lens used, lighting notes, inspiration image.
• Tasks – shoot prep, location scouting, editing steps, delivery checklist.
• Assets & Resources – documents, contracts, moodboards, call sheets, guides linked to each project.

🔗 Relations: Projects ↔ Clients, Projects ↔ Tasks, Projects ↔ Assets, Projects ↔ Galleries.

👥 2. Clients & Business

Handle your client relationships, proposals, and payments — all in one hub.
Tables included:

• Clients – name, contact info, type (brand / couple / model), preferred communication, notes.
• Contracts – linked to clients and projects, with signed status and document link.
• Proposals – service package, date sent, approval status, project link.
• Invoices & Payments – invoice number, client, project, amount, due date, paid/unpaid, payment method.

🔗 Relations: Clients ↔ Projects ↔ Invoices ↔ Payments ↔ Contracts ↔ Proposals.

💰 3. Finances & Subscriptions

Track all income and expenses to keep your business profitable.
Tables included:

• Expenses – gear, travel, software, studio rent, etc.
• Income – shoots, workshops, digital sales, prints.
• Subscriptions – Lightroom, Adobe CC, web hosting, CRM tools, etc.
• Vendors – where you buy or rent equipment.

💡 Insight dashboards: Monthly profit, category spend, and subscription renewal calendar.

🎞️ 4. Galleries & Portfolio

Organize your creative work and delivery links.
Tables included:

• Galleries – client name, project, date delivered, platform (Pixieset, Google Drive, etc.), delivery status.
• Portfolio Entries – curated works, type (wedding, editorial, product…), tags, and client feedback.

🔗 Relations: Galleries ↔ Projects ↔ Clients.

📱 5. Social Media & Marketing

Grow your online presence and keep your content organized.
Tables included:

• Content Ideas – drafts, captions, hashtags, image links, inspiration source.
• Content Calendar – platform, post date, status, performance metrics.
• Campaigns – collaborations, brand deals, product promotions, outcomes.
• Platforms – Instagram, TikTok, YouTube, Behance, Pinterest — each with logins and analytics.

🔗 Relations: Content Ideas ↔ Calendar ↔ Campaigns ↔ Projects.

🎓 6. Learning & Inspiration

Stay sharp and keep improving your craft.
Tables included:

• Courses & Tutorials – title, platform, topic, progress, notes.
• Books & Podcasts – source, category, key takeaways.
• Inspiration Board – creative references, artists, photo ideas, and visual moods.
• Goals Tracker – creative, business, or learning goals with progress bars.

🔗 Relations: Goals ↔ Learning Resources ↔ Projects.

⚙️ 7. Gear & Maintenance

Keep your equipment organized and ready for every shoot.
Tables included:

• Gear List – camera, lens, accessories, purchase date, cost, warranty.
• Maintenance Log – cleanings, repairs, firmware updates, next service date.
• Rentals – rented gear, client, project, date, and return status.

🔗 Relations: Gear ↔ Projects ↔ Expenses.

💬 8. Collaborators & Team

For photographers who work with stylists, models, and second shooters.
Tables included:

• Collaborators – role, contact info, rate, past collaborations.
• Agreements – shoot type, rate, status, signed file.

🔗 Relations: Collaborators ↔ Projects ↔ Agreements.

🧠 Bonus Sections

• Templates Library – ready-to-use shoot checklist, model release form, and client questionnaire.
• Dashboard Views – see today’s tasks, upcoming shoots, client payments due, and social posts scheduled.
• Quick Capture Area – drop ideas, photo concepts, and leads in seconds.

🖥️ Dashboard Overview

A clean and intuitive interface that shows:

• 📅 Upcoming Shoots & Deadlines
• 💰 Financial Overview (income vs expenses)
• 👥 Active Clients & Pending Invoices
• 🎯 Weekly Goals & Tasks
• 📸 Social Posts Queue
• 🧰 Quick Gear Checklist

Everything is connected, so when you mark a shoot as delivered, it updates the gallery, invoice, and client dashboard automatically.

🌟 Why You’ll Love Photographer OS

✅ Centralize all your work in one Notion system
✅ Stay organized from inquiry to delivery
✅ Save time on admin and focus on shooting
✅ Fully customizable for any photography niche

🪶 Perfect For

• Portrait, Wedding, or Product Photographers
• Freelancers & Studio Owners
• Content Creators and Social Photographers
• Anyone ready to professionalize their workflow

🎁 Bonus: Comes with pre-built dashboards, relations, templates, and setup instructions.
→ Ready to use from Day 1.

✨ Unlock the power of Photographer OS — manage your photography, business, and growth in one place.

All-in-One. Fully Connected. 100% Yours.